An inbox boundary
Included folders, exclusions, delegated access, and rules for sensitive correspondence.
Leadership / Executive inbox
Know what needs you. Leave the sorting behind.
Prepare a clearer view of requests, commitments, and follow-ups without letting an assistant speak for you unchecked.
Book a call ↗Free 30-minute call. Bring one task.
Where it gets stuckExecutive inbox,
Executive inbox,
with the context attached.
An executive inbox mixes genuine decisions with updates, introductions, and unfinished threads. A summary that misses an obligation can be worse than no summary, while unrestricted replies create a different kind of risk.
A good first scope
Describe the kinds of threads that consume attention. A first conversation does not need access to your mailbox.
The workflow
- 01 / The starting point
Messages from agreed folders enter a scoped review.
- 02 / The right context
Identify explicit requests and dates, keeping links to the original threads.
- 03 / Prepared for review
Prepare a decision list, follow-up suggestions, and optional reply drafts.
- 04 / A person decides
The executive or delegate checks the source and chooses what to send or do.
Before we startThree things
Three things
to settle first.
Which kinds of threads consume attention: decisions, introductions, updates, or commitments?
Which correspondence must be excluded, and how is privileged or personal mail identified?
What should a daily view show, and what must never be sent without the executive?
Tangible work
A useful working handoff
A source-linked brief
Requests and commitments tied to the original messages, with ambiguity and missing owners flagged.
Drafts and handoff rules
Optional response drafts, escalation categories, and instructions for keeping the assistant within its role.
How we would startMap it. Test it.
Map it. Test it.
Then decide.
Agree the trigger, source systems, reviewer, and acceptance criteria. Build the bounded preparation path, then test it with the person who will own it.
Include the awkward cases
Test an ambiguous date, a canceled commitment, a long thread with conflicting updates, and a message that must be excluded.
Keep this boundary explicit
No unrestricted mailbox access, automatic external replies, or assumption that every suggested deadline is a commitment. Privileged and personal correspondence need explicit exclusions.
See how acceptance evidence works ↗A few useful answers
Before we begin.
Will it send emails as me?
Not by default. Draft-and-review is the starting boundary; any sending behavior would require a separate explicit decision.
Can it promise that nothing important is missed?
No. Source-linked review and targeted evaluations can reduce risk, but the owner still needs an appropriate checking routine.